Symposium Planner

at CLIR (view profile)
Location Remote, United States of America
Date Posted December 22, 2021
Category Non-Profit
Job Type Temporary/Term-Limited
Apply Here
Education Requirements We welcome candidates who can bring diverse professional and life experiences to the project, including those from minority racial, ethnic, or religious backgrounds, immigrants, veterans, those with disabilities, and people with any sexual orientation or gender identity.
Minimum Compensation in Local Currency $25,000 total for contract
Hourly or Salary? Salary


Symposium PlannerDigitizing Hidden Special Collections and Archives: 2022 SymposiumThe Council on Library and Information Resources (CLIR) seeks proposals from individuals or small teams with experience in planning and implementing conference programs in the cultural or higher education sectors to plan a symposium for the Digitizing Hidden Special Collections and Archives program. This event will take place in Baltimore on October 12 and 13, 2022, in conjunction with the annual Digital Library Federation Forum. Working closely with CLIR staff, the selected planner or planning team will:

  • promote the call for proposals (March 2022);
  • make updates and edits to the event website (March-October 2022);
  • coordinate the activities of a planning committee of current and former recipients of Digitizing Hidden Special Collections and Archives awards and members of the wider community interested in digitization (March-July 2022);
  • administer the travel award application & distribution process (May-June 2022);
  • facilitate the review and selection of proposals and the creation of the conference program (May-July 2022);
  • contribute to the design of the symposium registration and evaluation forms and ongoing management of registration data (May-October 2022);
  • oversee participant and presenter communications and support via social media, email, and newsletters (June-September 2022);
  • provide on-site support at the event (October 2022); and
  • develop and distribute a post-event survey and provide a brief report summarizing event highlights and statistics (October-November 2022).

There may be an additional opportunity to coordinate the submission and review of presenter content for a digital proceedings, which shares outputs from the event more broadly (November-December 2022).

The planner or planning team will begin work remotely in February 2022 and continue through the end of the year and should be available for regular meetings between 12pm-5pm EST on weekdays. On-site attendance at the event in Baltimore will be required October 11-13, 2022. All travel costs, accommodations, and incidentals will be covered by CLIR.

The selected planner or team will be awarded a contract from CLIR for $25,000.

To apply

Please submit a cover letter that addresses the following questions:

  • Are you applying as an individual or team?
  • How did you hear about this opportunity?
  • Why are you interested in this project?
  • What relevant skills and experience would you bring to the project? (If applicable, be sure to mention any skills and experience related to event planning, conference program planning, editing and publishing, community outreach, managing projects, working in teams, and/or data management.)
  • Are you familiar with CLIR, the Digitizing Hidden Special Collections and Archives program, and/or the Digital Library Federation? (Familiarity with CLIR and its programs is not required to apply.) If so, what connections do you have to the organization or its programs?
  • If you are applying on behalf of a team, be sure to include email addresses for the others on your team somewhere on the letter.

A résumé is also required. If you are applying on behalf of a team, please combine all résumés into one document for upload into the system.

About the event

Since 2015, the Digitizing Hidden Special Collections and Archives program has awarded approximately $4 million annually to archives, historical societies, libraries, museums, and other collecting organizations to support the digitization of rare and unique materials holding significance for research, learning, and the public good. As the program enters its sixth year and celebrates its new theme of Amplifying Unheard Voices, the Symposium will bring together some of the many people and organizations that have participated in these projects to share experiences, learn from one another, and consider what’s next for the materials and communities involved. Related events include 5 for 5: Conversations on Five Years of Digitizing Hidden Collections, which took place in 2020, and the Cataloging Hidden Collections Unconference and Symposium, which took place in 2015.

We welcome candidates who can bring diverse professional and life experiences to the project, including those from minority racial, ethnic, or religious backgrounds, immigrants, veterans, those with disabilities, and people with any sexual orientation or gender identity.

The Council on Library and Information Resources (CLIR) is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning. To learn more, visit and follow CLIR on Facebook and Twitter .


CLIR is especially seeking candidates who have experience in the following areas:

  • Event program and logistical planning for events with 200+ attendees and multiple tracks
  • Writing and editing
  • Data management
  • Project management
  • Communications (website, newsletters, emails, and social media)
  • Evaluation and assessment

Some familiarity with CLIR and with the Digitizing Hidden Special Collections program, or familiarity with work in galleries, libraries, archives, and museums (GLAMs) – particularly in digitizing special collections and archives – would be helpful, but is not essential for successful performance of planning duties.