The Special Digital Projects Coordinator oversees the processing, description, and digitization for nitrate negatives and other prioritized collections identified for vendor digitization within the Rubenstein Library. They create item description, physically prepare and package archival and visual materials for shipping and storage, ensure post-scanning workflows are followed as well as coordinate with external digitization vendors, the Rubenstein Libraries Technical Services department and other RL and Duke stakeholders for the duration of the nitrate digitization project. This position will serve as project coordinator for the nitrate digitization project. This is a 2-year term appointment.

Responsibilities

Inventory and Process Prioritized Collections for Digitization (40%)

• Physically reviews identified archival and audiovisual special collections and prepares them for digitization by external vendors.
• Creates and manages collection inventories and digitization templates for archival and audiovisual collections, with metadata according to local inclusive description and cataloging standards, including Rubenstein Library’s Guiding Principles for Description.
• Physically labels, sleeves, and boxes collection materials for preservation and access by digitization specialists and researchers.
• Liaises with Rubenstein Library Technical Services archivists and Rubenstein Library Collection Development curators to determine and document retention decisions for the originals and outcomes for Duke’s digitized collections.

Coordinate Outsourcing and Project Logistics (40%)

• Support and coordinate work related to vendor-based digitization projects, as assigned.

• Communicates with identified digitization vendors regarding project timeline, digitization specifications, project goals, project budget, and security and shipping needs. In collaboration with the Digital Production Services Manager, ensures that vendors are given clear instruction and meet standards as agreed upon.
• Coordinates packing and shipping of nitrate or other collection materials across campus and to the digitization vendor, liaising with Duke OESO Hazardous Materials unit as needed.

• Collects, analyzes, and reports metrics related to digitization projects and uses them to improve procedures and services.

Support Post-scanning Workflows (20%)

• Coordinates collection material discards and/or file and collection return shipping post-scanning.
• Supports the Digital Production Center in image quality control processes.
• Assists with digital file management, copyright evaluations, and other tasks to ensure appropriate access and discovery of digitized items via the Duke Digital Repository.

Other

• Works shifts in the Rubenstein Library reading room as assigned, including occasional weekend shifts.
• Other duties as assigned

Supervisory Responsibilities

• Supervises students as needed.

Qualifications

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience. 

Education:

Required: Bachelor’s degree or equivalent combination of relevant education and experience.

Experience:

Required: Requires two years of library experience to obtain a specialized knowledge of library systems and procedures, or transferrable work experience; excellent interpersonal, oral and written communication skills; able to work independently and as a member of a team; high proficiency using computer-based technology, such as spreadsheets, and ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer services. 

Preferred:  Previous experience working in a research library or special collections library; previous experience with archival processing and metadata; some familiarity with photography processes, audiovisual formats, digitization practices, and legacy media formats such as nitrate negatives.

Working Conditions

• Frequently moves library materials weighing up to 40 pounds
• Occasionally works in an environment in which exposure to materials containing dust and mold is possible

• Frequent bending, crouching, stooping

• Normal office environment
• Occasional weekend or evening shifts may be required
  

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits

Salary dependent on qualifications and experience; anticipated salary is $50,000-$56,000.  Comprehensive benefits package includes 15 days vacation, 14 holidays, 12 days sick leave;  health, dental, disability and life insurance and support for professional development and training.

Environment

Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. We recognize that the workplace only truly flourishes with an active presence of different backgrounds and unique abilities. We value the unseen perspective, the unheard voice, and the unnoticed ideas. We hope to give a platform of growth and connection, where employees can be free to produce new ways of thinking to promote inclusion and respect for all. Duke University Libraries encourages an environment where shared goals are reached by exceptional individuals.

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.

Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at:  http://www.hr.duke.edu/benefits/index.php.

Application

An electronic resume, cover letter, and list of references should be submitted at: https://careers.duke.edu/. Search for requisition ID # 247841. Review of applications will begin immediately and will continue until the position is filled. 

Applications which are missing any of the components listed above will not be reviewed. 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.