Program Manager/Archivist

at University of Chicago Library (view profile)
Location Chicago, IL
Date Posted January 8, 2020
Category Academic
Job Type Full-time
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Program Manager/Archivist

Requisition Number: JR07424
Division / Dept. / Unit: Library IT & DS- BMRC
Reports to: Executive Director, BMRC
Work Schedule: 37.5 hours per week: Schedule set upon successful hire

About the Unit

The Black Metropolis Research Consortium is a Chicago-based membership association of libraries, universities, and other archival institutions with a mission to make broadly accessible the members’ holdings that document African American and African diasporic culture, history, and politics with a special focus on Chicago, and to advocate for the preservation, enhancement, growth, and use of these materials, and the diversity of the information professionals who care for them. The BMRC is positioned within the University of Chicago Library which is a dynamic research and learning environment, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Member institutions represent a wide variety of missions and audiences, including public institutions, cultural heritage centers, community archives and private research institutions.

Job Family
Administration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job Level
Program Administration

Manages the daily operations of an established program, primarily in the areas of financial, events, and support services management. Programs may be academic or non-academic in nature. Ensures stability and growth of program by focusing on accomplishment of strategic objectives of program.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact
Individual Contributor

The job manages academic, research, clinical or administrative programs of the University.

1) Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries., 2) Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate., 3) Analyzes program budgets and recommends or makes budgetary recommendations., 4) Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information., 5) Performs other related work as needed.

Unit-specific Responsibilities
1) The Program Manager/Archivist for the BMRC will work closely with the Executive Director in planning and managing daily operations of the consortium, events, the Archie Motley Internship Program, the Summer Short Term Fellows Program, and member relations.
2) Arrange and manage the organizational archives of the BMRC in analog and electronic formats.
3) Provide general assistance to member institutions, constituent groups and community members in solving problems, providing information about member institution’s holdings and services, and making appropriate referrals as needed.
4) Provide archival assistance to member institutions, particularly Second Space members (community-based archives).  May include appraisal, collection advisement and training of member institution staff and volunteers.
5) Monitor emerging trends and technologies related to archives management.
6) Represent the BMRC at meetings and conferences, and in discussions with peer institutions at the regional and national level.
7) Responsible for attending, assisting in scheduling, and providing updates on projects at BMRC Board meetings.
8) Coordinate events, research logistics, monitors budgets, assist with planning and preparing presentations, event outreach and post-event write-ups.
9) Assist with researching funding opportunities, preparing grant proposals and drafting and/or editing other written materials like newsletters with moderate guidance.
10) Prepare project reports and documentation as necessary, with particular attention to grant management and reporting.
11) Update BMRC website content, manage social media platforms and receive, route and respond to incoming communications, verbal and written.

Unit-Preferred Competencies
1) Knowledge of core archival concepts and functions (provenance, appraisal, arrangement, etc.).
2) Ability to effectively manage multiple competing priorities, manage time efficiently, and achieve unit goals.
3) Detail-oriented and highly organized.
4) Excellent oral and written communication skills in English and the ability to interface positively with fellow staff, board members, members, fellows, interns and the wider community.
5) Proven capacity to acquire new skills and to synthesize and act upon complex information and developments.
6) Ability to work independently, with supervision and as part of a team.
7) Prior experience facilitating workshops, trainings and orientations.
8) Knowledge of project management, program planning, implementation and evaluation.

Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications
1) Bachelor’s Degree from an accredited institution
2) MA Degree, MLIS with a concentration in archives or advanced coursework in
archival administration

1) At least 2 years of professional work experience in library/archives work.
2) Related internships and/or volunteer experience prorated for value.
3) At least 1 year of office experience.
4) At least 1 year working in community engagement or with community-based organizations.
5) Knowledge of African American history or Chicago Studies.

Technical Knowledge or Skills
1) Working knowledge of Microsoft Office
2) Ability to learn a range of position-related software applications
3) Knowledge of social media platforms

Required Documents
1) Resume
2) Cover letter
3) Reference List
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

To Apply

To apply for this position, external candidates must submit their profile and any other required materials through Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services via the Applicant Inquiry Form or 773-702-5800.