Processing Archivist, Americana Manuscript Collections

at Princeton University Library (view profile)
Published January 13, 2024
Location One Washington Road, Princeton, NJ, New Jersey
Category Academic  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Education Requirements • Master's degree from ALA-accredited program with archival coursework or advanced degree in an allied discipline with relevant experience
Minimum Compensation in Local Currency 71000
Maximum Compensation in Local Currency 78000
Hourly or Salary? Salary
Pay Grade Associate Professional Specialist


Princeton University Library (PUL) is one of the world's leading research libraries. It employs a dedicated & knowledgeable staff of more than 300 professional & support staff working in a large central library, 9 specialized branches, & 3 storage facilities. Through a combination of exemplary services & world-renowned collections the Library supports a diverse community of 5200 undergraduates, 2700 graduate students, 1200 faculty, & many visiting scholars. Its holdings include more than 10 million printed volumes, 5 million manuscripts, 2 million non-print items, & extensive collections of digital text, data, & images.

Position Summary
PUL seeks an archival description professional to create & enhance metadata for over 400 18th & 19th Century Americana manuscript collections. Topics include politics, literature, & performing arts, among others. Primary duties include accessioning, appraising, & processing archival collections in all formats; managing & enhancing data for collections as required by current standards, user needs, & reparative frameworks; assisting with public services duties; proposing & contributing to collaborative initiatives at the team level; collaborating with curators, the Collection Services Team, Preservation, & Public Services on collections management ; managing audiovisual & large-scale digitization & processing projects; & supervising students. As a member of the Special Collections (SC) Archival Description & ProcessingTeam, the Processing Archivist works under the guidance of the Lead Processing Archivist & reports to the Asst. Univ. Librarian for SC Technical Services.

The successful candidate will be appointed as Associate Professional Specialist or more senior rank depending upon qualifications & experience.

Essential Qualifications

  • Master's degree from ALA-accredited program with archival coursework or advanced degree in an allied discipline with relevant experience
  • Experience arranging & describing modern manuscript collections of varying sizes & formats
  • Knowledge of & experience with relevant archival descriptive standards: DACS, EAD, EAC-CPF
  • Familiarity with current developments in processing procedures & ability to learn new technologies
  • Ability to manage multiple priorities & tasks & to work effectively, both independently & collaboratively, in a dynamic environment with a diverse group of staff & patrons
  • Excellent interpersonal, organizational, written, & oral communication skills
  • Demonstrated initiative, flexibility, & a commitment to professional engagement & continuous learning
  • Commitment to diversity, equity, & inclusion & serving the needs of a diverse population

Preferred Qualifications

  • Experience with electronic records accessioning, description, & preservation
  • Knowledge of trends in the digitization of archival material Experience providing reference services in special collections
  • Experience with ArchivesSpace or other collection management system
  • Experience with accessioning & bibliographic MARC-format cataloging
  • Proficiency with XSLT, XQuery, or other scripting languages relevant to descriptive data management
  • Fluent reading knowledge & bibliographic proficiency in relevant languages (e.g. Spanish, French)

Applications must be submitted via & include resume, cover letter, & a list of 3 references with full contact information. Applications received by February 1, 2024 will receive first consideration. Application review begins immediately & continues until the position is filled. This position is subject to the University's background check policy.

PUL is committed to recruiting a diverse workforce & advancing the University's commitment to racial equity within our community & in the world. We encourage candidates from all backgrounds & life experiences to apply for our positions. To find out more about PUL's work towards greater inclusivity, equity, & diversity, please see PUL’s “About” page.


Princeton University is an Equal Opportunity/Affirmative Action Employer & all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender, identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.