Metadata Librarian

at University of Florida George A Smathers Libraries (view profile)
Location Gainesville, Florida
Date Posted November 21, 2017
Category Academic
Job Type Full-time
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POSITION:              Metadata Librarian

RANK:                       Assistant University Librarian or Associate University Librarian

REPORTS TO:        Chair, Digital Production Services

SALARY:                  Actual salary will reflect selected professional’s experience and credentials

Minimum Salary at the Assistant Librarian rank is $49,920

Minimum Salary at the Associate Librarian rank is $57,738

Requisition #:     505413

DEADLINE DATE: January 5, 2018. Applications will be reviewed as received.

NOTE: Office located off campus


Please note that this posting has specific instructions for the submission of application materials - see our website at: or the APPLICATION PROCESS section below for further details. Failure to submit the required documents may result in the application not being considered.


The University of Florida's, George A. Smathers Libraries seek an innovative, service-oriented Metadata Librarian to join the Digital Production Services team. Reporting to the Chair of Digital Production Services, the Metadata Librarian will coordinate projects that involve the digitization and description of collections belonging to the University of Florida and collaborating institutions. The Metadata Librarian will apply knowledge of metadata, taxonomies, and technical expertise to incorporate new content into UF’s digital library management system and make improvements to existing content. This involves description of materials, transformation of metadata, training of student assistants and contributors in best practices related to digitization and digital libraries, and reviewing the work of contributors to ensure that it adheres to relevant standards and procedures. With members of the Digital Production Services team, the Metadata Librarian will develop requirements for UF Digital Library services, continuously monitor the technology environment for changes and new software, and craft innovative solutions to improve the services we offer.

We seek candidates who are passionate about working with metadata and understand its role in transformative library services, who are invested in the future of librarianship on a practical level, and who are creative in identifying and solving problems within a collegial and collaborative environment. The successful candidate must be knowledgeable in current, relevant library and scholarly information trends and practices, and be able to apply this understanding to make a significant, positive impact on the UF community.

To support all students and faculty and foster excellence in a diverse and global society, the Metadata Librarian will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities and decision making.


  • Manage projects and the collections that result from the digitization and description of UF Libraries’ and other institutions’ materials throughout their life cycle, coordinating digitization and description activities to ensure efficient use of library resources.
  • Manipulate, transform, and create metadata in the University of Florida Digital Collections (UFDC) and in the Libraries' Integrated Library System (ILS). Develop tools to support remediation projects, utilizing batch loading and editing tools in pursuit of workflow efficiencies, to improve access, actionability, and processing of library resources.
  • Develop metadata crosswalks from nonstandard approaches to standards such as METS/MODS and MARC, convert metadata to standard schema using scripting and/or coding, and import metadata into digital library management systems and/or make metadata available for harvesting.
  • Develop thesauri and taxonomies which support both large scale enhancement of collection access and specialized vocabularies for specific projects.
  • Review metadata created by contributors for completeness and accuracy, and troubleshoot metadata issues.
  • With technical staff, identify and/or develop services related to metadata transformation, ingest, and sharing which can be used by UF and contributing institutions.
  • Serve as a resource for colleagues on campus and beyond, advising on appropriate strategies as well as assisting with creating and repairing metadata.
  • Develop and deliver training on non-MARC metadata skills to broaden the pool of Library employees who can contribute to digital collection metadata work.
  • Strengthen and create avenues for collaboration across the Libraries to improve access to collections through various metadata systems.
  • Develop appropriate resources and services to further the academic and research endeavors of the UF community and disseminate information about the UFDC through blogs, journal articles, guest lectures, conference presentations, social media, and other outreach activities.
  • Supervise metadata specialist position(s) (currently 1 FTE)
  • Stay up-to-date on relevant library and scholarly information trends and practices and be able to apply this knowledge to have a significant, positive impact on UFDC, the advancement of the UF Libraries’ strategic plan, and the University’s strategic vision.
  • Include and support individuals of diverse backgrounds, experiences, races, ethnicities, genders, gender identities, and perspectives in work activities, to support all students and faculty and foster excellence in a diverse and global society.
  • Perform scholarly research and provide service at institutional and professional levels as related to assignment and in accordance with the Libraries’ tenure and promotion criteria (see:




  • ALA-accredited master's degree in library science or other relevant advanced degree and two years of relevant, post graduate degree, professional experience.
  • Knowledge of metadata schemas and standards.
  • Excellent communication and interpersonal skills.
  • Knowledge of tools to create, extract, transform, analyze, and/or quality control metadata.
  • Demonstrated experience in successful project management.
  • Knowledge of digital library management systems or digital asset management systems.
  • Evidence of positive and productive collaborations working with audiences, constituencies, and colleagues of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in research, teaching, service and other work.
  • Initiative, flexibility and the ability to adapt to a complex, rapidly changing academic environment
  • Ability to work both independently and collaboratively with faculty, students, administrators, and the general public.
  • Strong potential for meeting the requirements of tenure and promotion outlined at


  • Experience building ontologies and knowledge of standards and languages for ontology-building.
  • Superior verbal and written communication skills with the ability to explain complex issues in concise terms to a broad range of constituents.
  • Experience managing projects in a library, academic, or information environment
  • Experience with metadata creation and management in an academic or research library.
  • Supervisory experience.­
  • Knowledge of the linked data environment.
  • Experience teaching and/or training others.
  • Demonstrated ability to build or improve workflows or data maintenance tasks using automated processes.
  • Reading fluency in French or Spanish.
  • Experience applying metadata to special collections material.
  • Understanding of copyright and related rights and how they are applied in a digital library setting.
  • Experience contributing bibliographic and authority records using national Program for Cooperative Cataloging standards or other national or international programs for descriptive, structural, and administrative metadata.


The University of Florida

The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF has a long history of established programs in international education, research and service. In 2013 the Florida Legislature designated UF as the state’s preeminent institution which grew into an opportunity to achieve national and international recognition for the University’s work in serving students and the world. It is now one of the top 10 best public universities in the nation, according to U.S. News & World Report Best Colleges 2018 rankings. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at


The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries on the Gainesville campus and three off-campus facilities; six of the campus libraries, and all of the off-site facilities, are in the system known as the George A. Smathers Libraries at the University of Florida. The remaining library is the Lawton Chiles Legal Information Center. Collectively, the UF Libraries (the Smathers Libraries and the Legal Information Center) hold or provide access to over 5.45 million print volumes, 8,100,000 microfilms, 1.25 million e-books, over 152,000 full-text electronic journals, over 1100 electronic databases, 1.26 million documents and 1.35 million maps and images.

The UF Libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Children’s Literature, and Map and Imagery collections. The UF Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), and the Association of Southeastern Research Libraries (ASERL). The library staff consists of more than 300 FTE librarians, technical/clerical staff and student assistants. The organizational chart is available at


Digital Production Services (DPS) develops, manages, and publishes digital content from curatorial collections in support of academic programs and organizes conversion and ingest capabilities for the Libraries. DPS facilitates awareness of and coordinates instruction in scholarly use and development of digital technologies and their application to collection and publishing services. The department manages the University of Florida Digital Collections (UFDC) and the Digital Library of the Caribbean (dLOC), facilitates the flow of digital collection material to other digital repositories (HathiTrust, DPLA, PALMM), and ensures that materials are properly archived to digital preservation systems.


Gainesville, Florida and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2015, Gainesville was named the “Best Midsize College City in America” by WalletHub and ranked no. 7 on “Top 10 College Towns”. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all of the reasons for calling Greater Gainesville your next home. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.


Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at


Appointment at the Assistant University Librarian rank requires two years of relevant, post graduate degree, professional experience. Appointment at the Associate University Librarian rank requires eight years of relevant, post graduate degree, professional experience.

Application Process

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement regarding current trends related to digitization, metadata creation, and digital preservation (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by January 5, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 505413. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at