Mass Digitization Coordinator

at New York Public Library (view profile)
Location Long Island City, United States
Date Posted January 29, 2018
Category Public or Governmental
Job Type Full-time
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NYPL Digital is responsible for the digital transformation of our organization at a particularly critical and exciting moment for all libraries. In the service of the New York Public Library’s mission, we are working to expand e-reading opportunities across the globe; to connect the public with our rich trove of collections, services, and the expertise of our curators and librarians; to preserve and make accessible our ever-expanding audio and video collections; and to promote digital equity. Above all, we are laying the groundwork -- the digital infrastructure, processes, policies and skills -- for NYPL to become an even more vital part of public life for the next generation.


The Digital Imaging Unit of the New York Public Library is hiring a Mass Digitization Coordinator to refine existing digitization workflows within the DIU, explore new options for large-scale reformatting through vendors and partnerships in order to deliver as much material as possible through the Library’s own online collection portals and other digital library access sites like the HathiTrust Digital Library and the Internet Archive, and oversee the day-to-day operations and file management of large digitization projects.


The position will report to the Manager of Digitization Services, and will work closely with Curators, the Metadata Services Unit, the Special Collections units and divisions, Permissions and Reproductions, the Rights and Information Policy Group, and many others at the Library. A key member of the DIU leadership team, this role is designed for an enthusiastic, problem-solving individual interested in the full digitization lifecycle, from metadata and conservation to registrarial movements and preservation-quality imaging. This is an exciting opportunity to play a key role in the migration of library resources to the Internet: furthering the NYPL’s mission while working hands-on with exceptional collections in a collegial and productive environment.




Principal Responsibilities

Reporting to the Manager of the Digitization Services, the Mass Digitization Coordinator:


  • Aids in materials movement logistics in order to keep new and existing digitization flows steady
  • Coordinates, executes, and manages logistics of large vendor and partner projects, including working with purchasing, permissions, and vendors
  • Develops and implements new workflows for creating metadata and ingesting digital files into the repository, including automation using custom scripting and open source tools
  • Creates thorough documentation of mass digitization specifications, workflows, and outputs
  • Liaises with the Library’s curators, librarians, special collections archives and special formats processing staff, metadata staff, repository development team, copyright analysts, and others on a wide variety of projects
  • Assists with the selection of new equipment and keeps track of trends in digital reformatting
  • Explores new possibilities for creating broad public access to digital collections, including pursuit of partnerships with local institutions, as well as organizations like HathiTrust Digital Library and the Internet Archive
  • Works collaboratively with Digitization Services Manager to assist in automating Digital Imaging Unit workflows
  • Assumes additional responsibilities as required

Key Competencies

  • Strong interpersonal and oral and written communication skills
  • Excellent problem solving and critical thinking skills
  • The ability to establish priorities, follow project timelines, and meet deadlines while working independently and with minimal supervision
  • The ability to identify opportunities for, and implement solutions to achieve, greater efficiency in a production environment
  • Exceptional organizational skills
  • Accuracy and attention to detail
  • Flexibility and reliability

Minimum Qualifications

  • Bachelor’s degree and a minimum of two years relevant work experience within an arts or cultural heritage environment, or an equivalent combination of education and experience
  • Successfully demonstrated experience with project management, including production work, production scheduling and attainable goal setting.
  • Experience with handling art and/or library special collection materials, ideally within a digitization context
  • Demonstrated experience in workflow planning and management, production of statistics, and an understanding of bibliographic records.
  • Successfully demonstrated working knowledge of information technologies associated with digitizing books, documents and visual materials including experience with Adobe Photoshop CS.
  • Awareness of leading trends in digitization, and an eagerness to expand the scope of digitization possibilities at NYPL
  • Experience with or a desire to learn scripting languages such as bash or python for the purpose of automating workflows

Work Environment

NYPL Digital Imaging and Metadata Services Lab located in Long Island City, Queens, but with periodic travel to other library locations.