Manager of Rights, Reproductions & Photographic Services

at The Andy Warhol Museum (view profile)
Location Pittsburgh, Pennsylvania
Date Posted January 31, 2019
Category Non-Profit
Job Type Full-time
Apply Here
Twitter Handle @TheWarholMuseum


The MANAGER OF RIGHTS, REPRODUCTIONS & PHOTOGRAPHIC SERVICES is an administrative function responsible for licensing works of art in the museum’s collection for scholarly and commercial reproduction in keeping with copyright law, internal policies, and the museum’s standards of aesthetics and appropriateness. S/he is responsible for determining the strategic direction of all digital imaging efforts based on external and internal projects, including managing contract and in-house photography and determining priorities, standards, and protocols for all collection photography.

This is a Full-Time position.

- Minimum of three years of work experience in digital asset management and copyright law is REQUIRED;
- A bachelor’s degree in art history, arts administration, publishing/digital production or equivalent is preferred.


- Advanced knowledge of copyright law and digital asset management REQUIRED;
- Exceptional interpersonal, communication, and presentation skills required;
- Strong organizational skills, detail-oriented with the ability to manage several projects at one time;
- Self-motivated and able to work independently;
- General understanding of administration of museums and galleries;
- Ability to become proficient with the museum's collections management database - Proficiency with computers and software including Microsoft Office, Photoshop, collection database software, and Digital Asset Management systems.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; no special demands are required.

- Responds to all correspondence related to intellectual property rights and reproductions. Assists with copyright approval between copyright holders (The Andy Warhol Museum, The Andy Warhol Foundation, Artist Rights Society, or others) and requestors if needed;
- Responds to and processes inquiries and billing related to images of works of art in the museum’s collection and archives for scholarly or commercial purposes based on copyright law and the museum’s guidelines and standards of use. Actively promotes the use of images of the museum’s collections and archives to increase visibility of the museum and increase earned revenue;
- Approves or denies requests to reproduce collection objects for all external and internal purposes. Initiates and supervises contracts, letters of permission, and invoicing documents for reproduction of digital assets for all requests and in all media, which includes but is not limited to books, exhibition loans and catalogues, articles/essays, and web-based publications. Maintains accurate income/expense records and manages all other clerical tasks related to rights and reproductions. Under the supervision of the deputy director, revises fees to maintain competitive pricing and updates and disseminates rights and reproduction policies/guidelines and related agreements. Maintains current files or correspondences on publications and use, including all outgoing and returned material transactions. Maintains accurate income and expense records around this function;
- Facilitates access to digital images for museum publications, events, PR, or other museum projects as requested by other departments;
- Researches requests to determine if requested digital assets are in the museum’s collection, notes any specific restrictions on publication or use, verifies accuracy of documentation on file and communicates specific credit line information;
- Understands copyright law and is familiar with changes in the law with regard to visual art, artists, and museums. Serves as a consultant to museum staff on all issues related to use of images, clears rights as needed, and provides appropriate credit information. Monitors and notifies the director of publishing of any pirating or illegal uses of images of works of art in museum’s collection. Revises fees and policies to maintain competitive pricing and reflect standard practice;
- Supervises the digitization of the museum’s collections for exhibitions, loans, and special projects by working with the Digital Collections Assistant to ensure that all deadlines and project requirements are met;
- Supervises photographing of collections and exhibitions by working with the Digital Collections Assistant in conjunction with art handlers, photographers, security, and other appropriate staff;
- Develops and initiates procedures and policies for digitizing the museum’s collection to provide material for requests that are in-line with contemporary needs and formats;
- Manages and regularly assesses, in conjunction with the Collection Database Administrator, the museum’s digitization policies and practices to ensure appropriate quality, quantity and long-term preservation and accessibly of digital assets;
- Supervises the museum’s facsimile collection, including digitization of original collection objects, facsimile creation, collection database entry and location tracking of all facsimile records and materials;
- Acts as museum liaison for Catalogue Raisonne research and coordination of image assets;
- Works with Publications Department on image asset collection, the accuracy of crediting, intellectual property rights and approves accuracy of color proofs before final printing. Secures rights, assets, and oversees payment transactions for images from third parties for inclusion in museum publications, e.g., catalogs, brochures, and other printed and electronic media;
- Reviews products developed by the museum shop based on objects in the museum’s collection. Provides photographic materials for product development, secures necessary rights, and ensures that products meet aesthetic standards and professional integrity of the museum;
- Maintains current electronic and hard copy file of correspondence on publications and electronic bibliography of publications containing works in the museum’s collection;
- Coordinates and supervises all contract photography related to collections and exhibitions, including liaising with necessary museum departments (e.g., curators, registrars, security, etc.); arranges for photography of other programmatic activities as needed. Manages contracts and ensures timely processing of payments for same. Responsible for intake and organization of all contracted photographic digital assets into the museum’s collection database and server;
- Continues to develop skills by participating in educational opportunities, reading professional publications, maintaining personal networks, and joining professional organizations.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check

Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.




The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job  with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional  guidance on essential functions  follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources.


  1. Is the function required to be performed on a regular basis? If the function  is rarely performed, it may not be essential.


  1. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function.


  1. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential.


  1. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis.


  1. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential.


  1. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.


  1. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.
Only registered members can apply for jobs.