Head of Systems

at Hoover Institution, Stanford University (view profile)
Published November 6, 2023
Location 434 Galvez Mall, Stanford, California
Category Non-Profit  
Job Type Full-time  
Apply Here https://careersearch.stanford.edu/jobs/head-of-systems-23416
Cover Letter Requirements Required
Education Requirements Bachelor's degree and eight years relevant experience or a combination of education and relevant experience.
Minimum Compensation in Local Currency $124,000
Maximum Compensation in Local Currency $169,000
Hourly or Salary? Salary
Pay Grade K


The Hoover Institution Library & Archives at Stanford University is seeking qualified candidates for the full-time position of Head of Systems. 

Candidates who are eager to embrace the challenge of balancing the requirements for archiving and preserving digital collections at a cultural heritage institution while simultaneously building flexible, reliable, and user-centered digital access systems in support of our active global research community are encouraged to apply.

A cover letter and resume are required for full consideration.

About Stanford University’s Hoover Institution:  The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I.  The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history.  Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

About the Hoover Institution Library & Archives at Stanford University:  
Since its founding in 1919, the Hoover Institution Library & Archives has served as a platform for a vibrant community of scholars and a broad public interested in the meaning and role of history. Located in the heart of the Stanford University campus, the Library & Archives is home to more than 6000 manuscript collections and one million library volumes containing the most important materials on war, revolution, and peace, and social, political, and economic change from the late 19th century to the present day. Its mission to collect, preserve, describe, and make available for research and discovery records of enduring value continues to this day through proactive care, conservation, and description practices. Access to its collections is free and open to the public in its reading room and new strategic digital initiatives are actively ensuring global access to key collections anytime, anywhere, and on any device. Visit www.hoover.org/library-archives to learn more.


Under the general direction of the Assistant Director, the Head of Systems is responsible for building and sustaining the technological infrastructure and team needed to ensure the Library & Archives can collect and provide access to the significant digital collections that align with our institutional mission. Leading a dynamic team, the Head of Systems sets the vision and direction, manages resources, and collaborates with stakeholders to implement innovative strategies for ingesting, managing, and preserving digital content. The Library & Archives is a hub of activity and engagement that will provide candidates with opportunities for professional growth including managing the final stages of development and implementation for a new digital preservation platform.  This role involves close collaboration with all units across the Library & Archives, as well as close coordination with Hoover Institution IT, Stanford IT, and third-party vendors. The Head of Systems ensures all technology-based projects meet established digitization specifications and deadlines. The Head is responsible for continuously monitoring and assessing how emerging technological trends such as AI can further enhance services and increase online access to the Library & Archives digital collections.


  • Lead the elicitation and gathering of business and system requirements.
  • Analyze, design, and implement complex management information systems.
  •  Lead efforts to ensure that information systems support the organizational mission and objectives and coordinate the process of defining, investigating, and solving problems related to business systems and special projects.
  • Manage, from a client business perspective, the requirements for related systems projects; ensure a high level of client satisfaction by monitoring the delivery of ongoing information systems to the organization.
  • Lead and coordinate projects to assist stakeholders in evaluating the potential for automating existing or proposed work functions or processes and assess the feasibility of creating or modifying systems to meet user requirements.
  • Analyze new business requirements, system functionality, current system use and user needs; specify functional designs and work with developers and analysts to implement.
  •  Develop system design for new or revised business systems; document and analyze input/output requirements, procedural flow between departments, operational audits and organizational structures.
  • May plan, direct, coordinate, monitor and review the work of others during all phases of the project team's work and coordinate the planning, development and presentation of training for users of business systems.
  • Manage external vendor or partner relationships.


·      Experience managing, hiring and/or supervising staff.




Education & Experience:

Bachelor's degree and eight years relevant experience or a combination of education and relevant experience.

Knowledge, Skills, and Abilities: 

  • Knowledge of computer system capabilities, business processes, and workflow.
  • Current knowledge of rapidly changing computer technology.
  • Extensive experience with enterprise applications and understanding of database driven applications.
  • Ability to design and document complex business systems.
  • Proven problem solving and analytical thinking and ability to approach problems logically and systematically.
  • Strong understanding of the software development life cycle.
  • Requires knowledge of computer system capabilities, business processes, and workflow.
  • Skill in conducting interviews and facilitating group meetings.
  • Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
  • Strong listening, negotiation, and conflict resolution skills.


Desired/Preferred Knowledge, Skills, and Abilities:

  • Background working in academic libraries, archives, museums, or other similar organizations.
  • Knowledge of digital preservation applications, such as Libsafe, archival content management systems, such as ArchivesSpace and digital asset management software such as TMS.
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  •  Experience working with complex research materials, such as databases, born digital formats, web archives, and multiple types of media files.
  •  Experience with systems deployment and configuration.
  • Ability to coordinate policies and workflows with multiple units and diverse stakeholders.

Certifications and Licenses:

·      None


  • Constantly perform desk-based computer tasks.
  • Frequently sit, grasp lightly/fine manipulation.
  • Occasionally stand/walk, use a telephone.
  • Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Work extended hours.


The expected pay range for this position is $124,000 - $169,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.