Department of State

Division of Library and Information Services

Bureau of Library Development

Minimum Qualifications:

• Master’s degree or six years direct professional experience.
• Experience in establishing and maintaining positive and productive collaborations with diverse internal and external teams.
• Experience using digital repository software to build and maintain digital collections for libraries, archives, museums or other historical or cultural heritage organizations.

Preferences:

• Master’s degree in library / information science or in a related field (museum, archives, history, public history, etc.).
• Experience in creating metadata for digitized cultural heritage content preferred (DC, MODS, METS).  VRA, TEI and MARC considered.
• Experience managing contracts or grants.
• Experience with collection development and content curation.
• Experience in planning and conducting training for adult learners.
• Experience in developing and implementing policies, procedures and workflows for digital collections preferred.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Developing and implementing policies, procedures and workflows for the use of the Florida Collections Digital Repository, including partnership policies, hosting agreements and eligibility requirements.
• Assisting Florida library, archive, museum and other cultural heritage institution staff to facilitate their readiness to host content on the Repository, including:
  • Advising them in digitization best practices, choosing collections and items for digitization, creating metadata.
  • Analyzing their readiness for being hosted on the Repository.
  • Approving partner applications.
  • Onboarding partners to the Repository by providing platform training and technical assistance.
• Serving as the point of contact for information about the Florida Statewide Digital Repository, answering questions from the general public, potential Repository partners and other agencies.
• Assisting with the management of the vendor contract, including tracking deliverables, payments, support tickets, system updates, etc.
• Collaborating with the Bureau of Library Development Continuing Education Team to develop and present training specific to the Repository and related topics. Working with the Sunshine State Digital Network to provide statewide digitization training and outreach.
• Developing communications and promoting the Repository through newsletter articles, website updates and social media.
• Writing federal grant applications, reports and other documents associated with the Bureau’s digital initiatives. Tracks usage statistics submitted by partners and generated by public users of the Repository.
• As part of the Bureau’s team, planning and implementing Bureau and Division activities consistent with the Division’s LSTA Five-Year Plan.
• Updating professional knowledge and skills through related professional development opportunities.

Knowledge/Skills/Abilities:

• Experience in establishing and maintaining positive and productive collaborations with diverse internal and external teams.
• Experience in using digital repository software to build and maintain digital collections for libraries, archives, museums or other historical or cultural heritage organizations.
• Experience in using Microsoft Office / 365.
• Basic Excel skills required. Intermediate to Advanced Excel skills preferred.
• Strong written and communication skills.
• Attention to detail and organization skills.
• Must be able to plan, organize and prioritize projects and tasks.
• Able to work independently and in teams.
• Able to establish and maintain effective working relationships.
• Knowledge of administrative principles and practices.