Digitization Project Planner (Policy Analyst 3)

at University of California, Berkeley Institute of Governmental Studies Library (view profile)
Published May 3, 2023
Location 109 Philosophy Hall, Berkeley, CA
Category Academic  
Job Type Full-time  Temporary/Term-Limited  
Apply Here https://bit.ly/IGSLDigPlanner
Cover Letter Requirements Required
Education Requirements Bachelor's degree in related area and/or equivalent experience/training.
Minimum Compensation in Local Currency $67,000.00
Maximum Compensation in Local Currency $93,100.00
Hourly or Salary? Salary


Job Title: Digitization Project Planner (7398U), Institute of Governmental Studies - #52454
Job ID: 52454
Location: Main Campus-Berkeley
Full/Part Time: Full Time

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The Institute of Governmental Studies (IGS) Library at the University of California, Berkeley seeks an innovative, resourceful, and collaborative individual to develop a digitization project plan for the Library’s unique and distinctive California local government documents collection.We have received funding specifically for this position in order to accomplish work outlined in the IGS Library's agreement with the California State Library to digitize the local government documents collection

The successful applicant will have an understanding of and experience with library digitization project management, imaging standards, capture specifications and quality control, library technical and descriptive metadata, and long-term access and preservation of digitized materials. Ideally, they will also have technical experience needed to manage digitized objects, related metadata, and digital access management systems.

This position will provide the successful candidate with a great opportunity to apply their digitization project skills and gain experience that will provide material for their career development, as well as future publications and presentations about digitizing a truly unique and important collection of local government publications.

Application Review Date
The First Review Date for this job is: May 12, 2023
  • Work with the Library Director to create a beginning-to-end digitization project plan that includes appropriate policies, budgetary guidelines, workflows, procedures, and standards for selection, digitization, metadata, access, and preservation of the collection.
  • Assess the Library’s local government print collections and existing metadata to determine the best scope for the digitization project.
  • Define digitization standards, quality control requirements, and handling specifications to be used in selecting an appropriate digitization vendor. Develop acceptance criteria documentation for projects.
  • Create a project plan timeline, with milestones.
  • Create project documentation that includes policies, workflows, quality control procedures for pre and post-digitization, conservation/preservation procedures, cataloging/metadata, and ingest into a digital asset management system or repository.
  • Work with the Library Director to determine the rights management plan and approach.
  • Research and determine the appropriate digital asset management system and digital repository system, for long-term access and storage.
  • Identify and recommend digitization vendors, systems, equipment, etc.
  • Train library staff on digitization workflows and use necessary software/technology related to the project.
  • Collaborate with internal and external stakeholders (IGS Directors, California State Library, UCLA, UCB Doe Library) on the development and implementation of the digitization plan.
  • Determine the feasibility of setting up a small-scale in-house digitization operation in the library; write a scoping document with recommendations for equipment and workflows.
Required Qualifications
  • Three or more years of digitization experience in a digitization production environment in a library, archive, museum, or other similar organization.
  • Ability to communicate effectively and work with technical and non-technical individuals who have different sets of skills and varying degrees of technical expertise.
  • Strong analytical skills; the incumbent will make decisions that will impact all aspects of the project.
  • Ability to organize own workloads and work independently towards the completion of tasks and to meet deadlines.
  • Demonstrated ability to take initiative with job duties and develop necessary work plans.
  • Ability to work independently and collaboratively towards the completion of tasks and to meet deadlines.
  • Knowledge of and/or ability to learn common organization- or research-specific
  • Ability to use discretion and maintain all confidentiality.


  • Bachelor's degree in related area and/or equivalent experience/training.
Preferred Qualifications
  • Knowledge of still image capture standards, e.g. FADGI, and workflows in a library environment, including working with TIFF image formats, QA/QC processes, and Optical Character Recognition (OCR) workflows.
  • Experience with the creation and management of administrative, descriptive, and structural metadata for digitization projects.
  • Knowledge of protocols and relevant metadata standards used in libraries (e.g., EAD, MARC, MODS, Dublin Core, PREMIS).
  • Experience with managing digital collections using CONTENTdm, TIND, or similar DAMs/repository software.
  • Experience with imaging software applications, as well as MS Office programs. Mac and PC experience.


  • Master’s Degree in Museum Studies, Library, Information Science, or a closely related field and/or equivalent experience/training.
Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $67,000.00 - $93,100.00.

  • This is a 12-month, 100% full-time (40 hours per week), contract position that is eligible for full UC benefits with the possibility of extension.
  • This position is exempt and paid monthly.
  • This is a hybrid position, eligible for between 50-90% remote capability based on department and candidate needs.
How to Apply
To apply, go to the job listing and click Apply to submit your resume and cover letter.
Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.