Digital Projects Assistant

at Northwestern University (view profile)
Location Evanston, IL
Date Posted October 24, 2019
Category Academic
Job Type Full-time
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Position available to Non-librarians

The Digital Projects Assistant assists with a wide range of digital projects from university collections that advance the teaching and research mission of Northwestern. Primary duties include inventorying rare materials, testing systems, tracking projects, and adding digital assets to the Libraries Digital Collections systems for use by the Northwestern community.

General Information

Position Title: Digital Projects Assistant
Job Title: Library Assistant 3
Department: Repository & Digital Curation
Percent Full Time: 100%
Job Status: Open
Available positions: 1
Posted: 10/23/2019

Job Details


  • Inventorying of rare items from university collections to prepare them for digital reformatting and ingesting into digital asset systems. Assessing physical items and flagging them for review by preservation staff. Tracking work in project management system by entering and updating data about projects.
  • Software testing of digital asset systems and repository tools developed and maintained by the libraries. Troubleshoots issues. This may include updating documentation, alerting development team of critical issues, and/or entering bugs/tasks in Github.
  • Participates in the ongoing content development of systems that preserve and provide access to digital collections by assisting with batch ingest, assigning permissions, and other actions. Suggests updates to policies and procedures when necessary.
  • Serves as assistant and backup for management/coordination of digital projects as needed. This includes meeting with other project managers, stakeholders, and staff digitizing or cataloging collections and synthesizing conversations to identify needs and decision points.
  • Participates in departmental and working group meetings, committees, task forces and special projects as needed. Responsible for checking department email and writing precise and well-organized emails to internal and external customers, such as staff and faculty. Performs other duties as assigned or required.

Required Qualifications:Minimum Qualifications: (Education, experience, and any other certifications or clearances)

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 5 years of library experience or relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Detail Oriented - Displays strong attention to detail and ability to perform detailed work accurately while maintaining flexibility in handling variations in normal procedures.
  • Adaptability – Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
  • Coachability - Being receptive to feedback, willing to learn, and embracing continuous.
  • Communication – Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Collaboration - Experience working with a project team.
  • Computer Proficiency - Successfully uses multiple software programs independently. Software will include Github, Slack, Microsoft Office applications such as Word, Excel, and Access, e-mail, web browsers.
  • Conceptual Ability - Deals effectively, not just with concrete tangible issues, but also abstract conceptual matters.
  • Coachability - Being receptive to feedback, willing to learn, embracing continuous improvement.
  • Organization – Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources.
  • Efficiency/Dependability – Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
  • Data entry - Possesses advanced data entry skills.

Preferred Qualifications:

  • Knowledge of digitization and digital project standards.
  • General understanding of museum and/or library systems.
  • General understanding of handling rare collection materials.
  • General understanding of project management approaches.
Preferred Competencies: (Skills, knowledge, and abilities)
  • Analytical skills - Ability to assess and organize information to clearly communicate work needs and best approaches.
  • Problem Solving – Formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results.
  • Innovation/Creativity – Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.

Information for Non-librarian Applicants

Job ID: 37434
Location: Evanston

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