Digital Collections Coordinator

at UC Santa Barbara Library (view profile)
Published May 11, 2023
Location Santa Barbara, CA
Category Other  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Education Requirements Bachelor's Degree in related area or equivalent experience/training
Minimum Compensation in Local Currency $76000
Maximum Compensation in Local Currency $112700
Hourly or Salary? Salary


Payroll Title: Project and Policy Analyst 4

Job Code: 007399

Job Open Date: 5/8/2023

Application Review Begins: 5/23/2023; open until filled

Department Code (Name): LIBR (Library)

Percentage of Time: 100%

Union Code (Name):  99 Non-Represented

Employee Class (Appointment Type):  2 - Staff (Career)

FLSA Status:  Exempt

Classified Indicator Description (Personnel Program):  PSS

Salary Grade:  Grade 23

Hiring/Budgeted Salary Range: $76,000/yr - $112,700/yr.

Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $75,800 to $149,600/yr.  The budgeted salary range the University reasonably expects to pay for this position is $76,000 to $112,700/yr.

Work Location:  UCSB Library

Working Days and Hours: Monday-Friday; 8am - 5pm

Benefits Eligibility: Full Benefits

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile

UCSB Library empowers researchers and students to create and adapt knowledge for the benefit of society. Situated at the interdisciplinary crossroads of campus, the Library embodies scholarship and advances UCSB as a world-class research and learning institution. With a staff of 240 employees and student workers, the Library manages more than 3.6 million unique print and digital resources, including world-renowned special research collections, and provides a wide range of innovative research, teaching and learning services to more than 2 1/2 million physical and virtual visitors per year.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Staff across several departments within the library contribute toward building and providing responsible stewardship for unique, distinctive, and special collections, including digital and born-digital materials. Collection development and management, metadata creation and management, digitization, grant management, communication, and technical infrastructure activities supporting library collections are performed by staff in various departments. This position will provide important cross-departmental and cross-functional high-level support and coordination for all these activities across the library.

Reporting to the Associate University Librarian for Research Resources and Scholarly Communication, the incumbent coordinates digital collections-related initiatives in the Division of Research Resources and Scholarly Communication (DRRSC), facilitates the implementation of digital collection-related workflows and processes across departments and leads cross-functional working groups. This position leads efforts to conduct highly complex analyses across a broad spectrum of digital collections programs, policies, and initiatives. The incumbent works collaboratively with the Special Research Collections (SRC), Resource Acquisition and Discovery Services (ReADS), and the Digital Library Development (DLD) departments to address the responsible stewardship of hybrid, digital, and born-digital archival collections, including the processing of unique records and data sources, long term preservation, access, and discovery.

Required Qualifications

  • Bachelor's Degree in related area or equivalent experience/training.
  • Knowledge of and the ability to articulate the overall steps involved in producing a digital library collection, beginning with the selection of materials and ending with the content discovery.
  • Knowledge of one or more functional areas involved in digital library initiatives, including but not necessarily limited to special collections and archives, digitization, metadata, technical services, preservation, or library systems.
  • Advanced Project Management skills.

Preferred Qualifications

  • Master's Degree in Library Science or Archives and Records Administration - or equivalent work experience/training. .

Special Conditions of Employment

Job Functions/Percentage of Time/Duties

Project and Policy Analysis (50%): Develops and advocates solutions to digital collections initiatives issues in the DRRSC, including developing and administering new policies and processes.

Participates in developing, evaluating, and implementing collection-related policies for digital and born-digital content in collaboration with necessary stakeholders.

Coordinates cross-departmental procedures supporting the responsible stewardship of digital collections. Participates in the creation and adaptation of workflows, including digital curation and preservation of born-digital and digital content.

Provides analyses for complex funding requirements for digital collections projects.  Defines scope, resource requirements, and project costs; develops timelines; monitors progress and identifies areas for improvement.

Coordinates and provides oversight and tracking of digital projects and initiatives; supports the DRRSC conformance with funded projects involving digital collections; contributes to funding proposals.

Provides administrative support for digital projects and initiatives within the Division of RRSC, including existing and new digital collections initiatives and projects.

Participates in policy, strategy, and planning committees and working groups. Chairs cross-functional working groups that organize and implement digital collections work with members representing various functional areas, including special collections and archives, metadata creation and management, digital scholarship, digitization, software solutions, collections care, digital preservation, access, and discovery.

Researches and summarizes best practices in the field. Assesses and identifies ways to improve the cross-departmental workflow for the processing, metadata creation and management, discovery, access, use, accessibility, and long-term preservation.

Collaborates with the Head of Special Collection Processing, the staff in the Digital Library Development, and library experts on developing workflow and processes for metadata and object files management in the Digital Assets Management system and the long-term preservation repository.

Creates and maintains documentation and training materials for audiences with various technical skill levels.

Collaboration and Coordination (40%): Collaborates with partners to coordinate the development, implementation, and monitoring of digital collections initiatives and projects. Works closely with and coordinates the efforts of several units within the UCSB Library and beyond.

Guides and directs digital initiatives planning with Directors of Special Research Collections (SRC), Resource Acquisition and Discovery Services (ReADS), and Digital Library Development (DLD) departments to ensure that digital library activities remain closely aligned with strategic library priorities.

Leads and directs a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization.

Works with key stakeholders across the library, including those responsible for content selection and management, technical services and metadata support, digitization, systems and software support, access and discovery, user assessment, Web development and design to ensure effective coordination of cross-departmental workflows and processes.

Engages with curators, collection development and liaison librarians, subject matter experts, and other stakeholders to ensure digital collections initiatives and projects remain aligned with institutional needs.

In close cooperation with the library stakeholders and the Communications & Marketing Manager, develops and executes the digital collections communication plans to promote digital collections.

Fosters close and productive relationships with campus and UC partners who support or contribute special collections content, including the UCSB Art, Design & Architecture Museum, California Digital Library (CDL), and Special Collections units at other UCs.

Supervision (5%): May lead a team of students, and interns. Hires, trains, directs and evaluates student assistants supporting born-digital and digital collections initiatives and projects. Reconciles student time cards via an electronic timekeeping system.

Professional and Engagement Development (5%): Participate in professional development and service activities that contribute to the organization.

Learns and adopts new technologies and skills in a supportive but largely self-directed environment.

Attends regular departmental and divisional meetings.

Participates in library and system-wide committees, as appropriate.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments.  As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).  Federal, state, or local public health directives may impose additional requirements.

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* Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law

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