Digital Asset Management System Coordinator, UT Libraries

at University of Texas Austin Libraries (view profile)
Published April 26, 2024
Location Austin, Texas
Category Academic  
Job Type Full-time  
Apply Here
Minimum Compensation in Local Currency $52,000
Hourly or Salary? Salary


As a part of the Preservation & Digital Stewardship unit, this position provides management and oversight of the Digital Asset Management System (DAMS) and affiliated public-facing discovery interfaces for UT Libraries, including policy and workflow development, training, and metadata support.


Provide digital asset management project support and training

  • Provide consultation in support of UT Libraries’ digital projects.
  • Train staff in digital asset management tasks in alignment with DAMS/Collections Portal protocols.
  • Collaborate to develop, document, and communicate UTL best practices for creating, managing, and reusing DAMS/Collections Portal assets.
  • Facilitate batch processing of digital assets.
  • Collaborate with staff across the Libraries to support ingest of legacy digital collections into the DAMS.

Develop the DAMS/Collections Portal ecosystem

  • As Product Owner, work closely with DevOps on bug fixes, maintenance, feature enhancements, and migration to strategically develop the DAMS/Collections Portal software ecosystem.
  • Contribute to outreach and promotion efforts.
  • Serve as a liaison to professional communities for digital asset management and digital asset management software.

Develop and implement DAMS/Collections Portal policies and workflows

  • Establish workflows for ingest, description, and publication of UT Libraries’ digital assets across varied stakeholder groups.
  • Maintain policy documentation and workflow guidelines.
  • Coordinate with stakeholders to ensure user alignment with established protocols.
  • Adapt and refine workflows as needed.


Develop and maintain processes for digital asset management

  • Develop proficiency with a variety of tools for digital asset management.
  • Manage digital assets and their metadata as needed with routine workflows as well as special projects.
  • Develop and maintain relevant reports and statistics aligned with assessment goals.


Oversee DAMS/Collections Portal administrative tasks

  • Create and manage DAMS user authorizations and accounts.
  • Monitor usage activity and system performance.
  • Triage, assign, and resolve help tickets.


Other related functions as assigned.


Required Qualifications

  • Master’s degree in library science or equivalent. A degree in a relevant field or a combination of education plus experience in a field with transferable skills may be substituted as appropriate.
  • Experience working with digital assets of different media types and in various data formats.
  • Knowledge of digital asset management software to store and manage digitized content.
  • Knowledge of different kinds and formats of metadata for describing digital assets.
  • Knowledge of relevant technologies, software, and standards used in digital archiving, digital collections management, digitization, and digital preservation.
  • Demonstrated ability to develop written project documentation, process procedures, and reports.
  • Willingness to take on new challenges with a creative approach to problem-solving.
  • Excellent interpersonal and communication skills, with emphasis on empathy, diplomacy, and working collaboratively.
  • Ability to manage multiple projects and priorities simultaneously, and to work independently and as part of a team.
  • An understanding of the contributions a dynamic academic community brings to the workplace.
  • Outstanding attention to detail and thoroughness.


Relevant education and experience may be substituted as appropriate.


Preferred Qualifications

  • Experience working with digital asset management software to store and manage digitized content.
  • Experience working with different kinds and formats of metadata for describing digital assets.
  • Experience with relevant technologies, software, and standards used in digital archiving, digital collections management, and digital preservation.
  • Experience with relevant software tools (for instance Python or other computer programming languages, tools for file format identification, emulation environments or free readers, etc.).
  • Experience developing projects and managing the workflows of peers, colleagues, and contributors outside of supervisory channels.
  • Experience working with software developer/DevOps teams.
  • Experience serving as a Product Owner in an Agile software development environment.
  • Experience conducting training for audiences with varying degrees of technical knowledge.
  • Experience providing effective leadership in an academic library or similar setting.


We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.


Salary Range

$52,000 + depending on qualifications


Working Conditions

  • May work around standard office conditions.
  • Repetitive use of a keyboard at a workstation.
  • Typical library conditions.


Work Shift

Monday-Friday, between the hours of 7am and 6pm, as arranged with supervisor. A hybrid, on-site/remote work schedule is available.


Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest


During your application, you will be asked the following questions:

  • Please describe your experience working with digital assets and tools to manage them.
  • Which possibilities do you see (or have leveraged in the past) for using automation to improve digital asset management processes?
  • Please describe how you would leverage your communication skills to manage and support projects for creating, describing, and publishing digital assets.
  • What skills or experience would you utilize to develop written project documentation, process procedures, and reports?