Development Specialist

at UT Austin Libraries (view profile)
Published February 10, 2023
Location Austin, Texas
Category Academic  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Education Requirements Bachelor's degree
Minimum Compensation in Local Currency $50,000 + depending on qualifications
Hourly or Salary? Salary



The development specialist will work with the University of Texas Libraries (UTL) Director of Development to support the implementation and execution of the fundraising, development and advancement goals and initiatives of LLILAS Benson Latin American Studies and Collections (LLILAS Benson).



  • Annual Giving: Implement LLILAS Benson annual giving plan. Serve as point of contact with the Texas Development Annual Giving Team. Efforts are in coordination with programmatic priorities determined by LLILAS Benson Co-Directors, and with fundraising methods and strategies determined by UTL Director of Development.
  • Gift stewardship and annual giving operations include creating communication plans, coordinating with Texas Development research analysts to develop prospect pools, generating and publishing campaign materials on marketing and fundraising platforms, managing relations with campaign constituents, internal reporting, and other duties as assigned. Annual giving activities are in coordination with the Texas Development Annual Giving team.
  • Work with UTL Director of Development and College of Liberal Arts (COLA) Development team to support the preparation, editing and organizing of materials for the annual endowment impact report for Benson endowments.
  • Event and Meeting Management: Provide and oversee logistical support (planning, execution, communication, vendor relations, bookkeeping tasks, etc.) for the LLILAS Benson Advisory Council meetings, Alumni Network, Volunteer Committees, as well as regional or special events to cultivate donor interest in LLILAS Benson.
  • Draft, edit and review related correspondence, print, and digital materials. Coordinate invitation lists, track RSVP’s, track event engagement/participation in VIP.
  • Coordinate LLILAS Benson participation in annual giving and What Starts Here events such as Thanks Day, 40 Hours for the Forty Acres, and campaign activities.
  • As needed and capacity allows, the Development Specialist may provide collaborative support for UT Libraries development events and meetings.
  • Endowment Management: Drafts gift instruments and process new Benson endowments. Prepares general and customized reports to identified donors. Monitors use of endowments to be in accordance with donor restrictions and university regulations.
  • Stewardship: Support stewardship of LLILAS Benson donors, in line with strategies and methods set forth by UTL Director of Development (Benson) and COLA CDO (LLILAS).
  • Data Management: Accurately and efficiently maintain donor information in Texas Development’s VIP database. Provide gift reports to UTL Director of Development, COLA CDO and LLILAS Benson Co-Directors as requested. Participate in meetings with Texas Development Research Analysts.
  • Administrative Support: Perform administrative duties as needed for development purposes in a professional, service-oriented manner with the UT Libraries Development team, College of Liberal Arts Development team, LLILAS and Benson colleagues, and partners across the university.


Required Qualifications

  • Bachelor’s Degree.
  • At least 3 years of clerical/administrative experience or customer-service experience in a people-centered field
  • Experience working with or working knowledge of VIP donor database or other customer relationship management (CRM) system. Ability to learn new technology.
  • Experience creating fundraising or marketing campaigns.
  • Excellent communication (written and oral) and organizational skills.
  • Demonstrated ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
  • Ability to interact and communicate with a diverse population of stakeholders, including UT students, faculty, staff, and patrons, using diplomacy and discretion at all times.
  • Demonstrated ability to manage workflows and problem solve.
  • Strong commitment to diversity, inclusivity, accessibility, and equity.


Relevant education and experience may be substituted as appropriate.


Preferred Qualifications

  • Experience working in a higher education development office
  • Demonstrated experience composing, editing, and proofreading correspondence, and working with confidential information.
  • Project management skills
  • Diplomacy skills, demonstrated experience building relationships and collaborating across departments
  • Discretion and experience working with sensitive information
  • Written and oral proficiency in Spanish.


Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.