Coordinator II – Special Programs (S04836P)

at The University of Texas at Arlington Libraries (view profile)
Published October 3, 2023
Location Arlington, Texas
Category Academic  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Minimum Compensation in Local Currency 40,000
Hourly or Salary? Salary


Institution Name: University of Texas at Arlington Libraries

Libraries Website Link:

Apply Now:

Internal Job Posting No: S04836P

Benefits at UTA: We are proud to offer a comprehensive benefits package to all our employees at the University.

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Job Summary:

This position is a key contributor to the public services and outreach efforts of the Special Collections & Archives at the University of Texas at Arlington. The Coordinator II – Special Programs manages and supervises the reference student workers, facilitates external reference requests, completes departmental collection gift and other administrative processing, and coordinates events. The Coordinator II – Special Programs will also assist the Public Services Archivist during class visits to Special Collections and in wider university and community outreach efforts.


Essential Duties and Responsibilities:

  • Manages reference student workers including hiring, student employee performance reviews, scheduling, and overseeing student project coordination in conjunction with Special Collections archivists and librarians.
  • Creates the on-call and Saturday schedules for Special Collections archivists and librarians.
  • Coordinates receiving of library documentation, such as memorandums of understanding (MOUs) and Copyright release forms, and manages their retention.
  • Facilitates administrative work related to gift processing, accessioning collections, supply ordering, and other Special Collections documentation needs.
  • Plans Special Collections events including securing location, catering, speakers, and other needs for events. Examples of events the Coordinator II – Special Programs will plan are Special Collections exhibition openings, class visits, the Virginia Garrett Lectures on the History of Cartography, and other events as needed.
  • Coordinates email and phone reference queries including forwarding requests to archivists and librarians and fulfilling all copy and/or digitization requests.
  • Other duties as assigned.

The library has various locations across campus. This is a non-tenure track position.


Required Qualifications:

  • Bachelor’s degree in History, Public History, Library Science, or a related field from an accredited university.
  • Experience providing professional administrative support.
  • Proficiency in MS Office Suite, specifically Outlook, Word, and Excel.
  • Proficiency in Windows Operating System and file management.


Preferred Qualifications:

  • Master’s degree in History, Public History, Library Science, or a related field from an accredited institution.
  • Supervisory experience in a customer service setting.
  • Experience providing reference to library or archive users.
  • Experience hiring and managing student employees.
  • Event planning experience.


Knowledge, Skills and Abilities:

  • Ability to foster a positive working environment and model the Libraries’ values through daily actions and behaviors.
  • Effective time management skills.
  • Ability to lead, cultivate, and empower student staff.
  • Ability to work collegially and collaboratively with people of diverse backgrounds.
  • Advanced customer service skills.
  • Ability to communicate effectively, including excellent interpersonal skills as well as verbal and written skills.
  • Ability to pay attention to detail.
  • Ability to transfer and apply knowledge and experience to new situations.
  • Ability to excel in a “perpetual beta” environment, with frequent change and intelligent risk-taking.



Our future colleague will also have an affinity for our Guiding Principles. These principles define HOW we do our work. These are our Guiding Principles exemplified through how we treat our colleagues:

We Care. We care about you, your success, your growth, your passions and all that you bring to the table.

We Empower. We empower our staff to be creative, think outside the box, work autonomously, and provide resources necessary for success.

We Take Ownership. We take ownership of our organizational culture, and YOU take ownership of how our culture is shaped.

We Are Extraordinary. We are extraordinary because we attract and hire extraordinarily talented individuals like you!



APPLY NOW – We can’t wait to welcome you to our team.

Please submit applications at



EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.