Cataloging and Systems Librarian

at Philadelphia Museum of Art (view profile)
Published December 7, 2022
Location Philadelphia, PA
Category Non-Profit  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Education Requirements ALA-accredited Master of Library Science or Information Science degree, or its equivalent in theory, training, and practice.
Minimum Compensation in Local Currency 51,0000
Hourly or Salary? Salary


The Cataloging and Systems Librarian is responsible for the creation, maintenance, and enrichment of metadata representing the library's digital, physical, and virtual collections. The Librarian manages the library’s cataloging and workflows (including quality control of bibliographic records, overseeing training of technical services staff in cataloging standards, and cataloging special collections materials, and original RDA cataloging) as well as maintaining the library’s integrated library system, electronic resources, link resolvers, and search aggregators.

Specifically, you will:

  • In collaboration with respective colleagues, develop, maintain, and document cataloging policies, goals, training materials and procedures for record format specifications, quality control, importing/exporting, batch data processing, and integrating records from multiple sources in bibliographic and non-bibliographic schema
  • Perform original and copy cataloging for library materials in all formats, including books, serials, audio-visual, and digital assets following RDA, FRBR, Library of Congress Classification Schedules and subject headings, and non-MARC metadata related formats (e.g., Dublin Core); compile and analyze annual cataloging statistics.
  • Develop, coordinate, and perform a variety of database maintenance tasks, including automated and batch processing in various information and library systems.
  • Innovate, coordinate, implement, and/or participate in any library projects/initiatives related to electronic resources, metadata, and born-digital/digitized collections; manage the library’s collections electronic resources, such as online indexes, full-text databases, portals, and aggregators of electronic journals, books, and digitized content.
  • Mentor, train and supervise a small and fluid staff including the Cataloging and Metadata Services Specialist, interns, and volunteers.
  • Serve as the library’s liaison to local library consortia, OCLC, and Integrated Library Service vendor.
  • Maintain knowledge of and engage in continuous professional development to keep up with current and developing standards and practices for metadata and cataloging.
  • Collaborate with the department to develop goals, priorities, policies, and procedures.
  • Perform other duties as required or assigned.

Your background and experience include:

  • Prior experience in cataloging, electronic resources, and/or database maintenance experience in a museum or research library environment.
  • Demonstrated experience in coordinating and implementing special cataloging projects and managing metadata, born-digital and digitized objects.
  • Demonstrated knowledge of organizational, descriptive, structural metadata standards and best practices, such as RDA, AACR2, LCC, LCSH, MARC21, FRBR, EAD, XML, CDWA, CCO, Dublin Core, METS, MODS, thesauri, controlled vocabulary, and identity disambiguation.
  • Demonstrated ability to work collaboratively and independently in a team environment.
  • Strong service orientation and awareness of end user needs as related to cataloging policies and procedures.
  • Project management skills.
  • ALA-accredited Master of Library Science or Information Science degree, or its equivalent in theory, training, and practice.
  • Initiative, optimism, flexibility, and follow through.
  • Excellent time management, organizational, and communication skills.
  • Experience working in special collections or research library preferred.
  • Experience with OCLC WorldCat, OCLC Connexion, Aleph, and Koha preferred.
  • Experience implementing a new integrated library system preferred.
  • Experience with XML, XSLT, OpenRefine, and/or other programming tools that aid in data manipulation preferred.

Position and Compensation Details

  • The salary for this position is $51,000.
  • This position is full-time, exempt, and 35 hours per week.
  • This position reports to Assistant Director of Library and Digital Strategies.
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
    • Ability to work in small spaces such as the Library stacks and storage areas
    • Ability to move up to 40 pounds
  • COVID-19 vaccination required.
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees* including:

  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.