Assistant University Librarian, External Relations

at Stanford Libraries (view profile)
Published August 24, 2023
Location 557 Escondido Mall, Stanford, CA 94305, Stanford, CA
Category Academic  
Job Type Full-time  
Apply Here
Cover Letter Requirements Required
Education Requirements Undergraduate degree in relevant subject required; master’s degree in information science or library science OR the equivalent in experience required, with an additional master’s degree or PhD desired
Minimum Compensation in Local Currency $146,000
Maximum Compensation in Local Currency $187,000
Hourly or Salary? Salary
Pay Grade L


Stanford Libraries is seeking a full-time Assistant University Librarian, External Relations to join the Directors Office. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.  We are seeking a team member who is ready to share their skills and perspectives.


About Stanford Libraries:


Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.


About the Position:


Reporting to the University Librarian, the Assistant University Librarian (AUL) for External Relations will oversee and implement the strategy for effective external community engagement for Stanford Libraries and advise on programs focused on effective engagement within Stanford.


Core Duties*:


The AUL for External Relations is a member of the Libraries Executive Group, the senior leadership team, and will amplify the institutional vision through leadership, with an emphasis on measurable fundraising/communication goals, and engagement of key library stakeholders. The successful candidate will lead based on a sense of core ethics of collaboration and the drive for excellence.


The AUL for External Relations will facilitate a culture of collaboration between development, communications, outreach and other units, schools and departments within the libraries and across campus, and develop a deep understanding of Stanford Libraries’ programs and outcomes. This role will be a passionate, visible, and informed advocate for Stanford Libraries and engage with the broader community while positioning the Libraries for improved fundraising and visibility.


  • Develops External Relations plans, programs, and assessments for the Stanford Libraries, including LOCKSS, describing and promoting the services, staff, and collections of the University Libraries, LOCKSS, and other units or enterprises reporting to the University Librarian, in connection with the leadership and management staff of the individual units of the Stanford Libraries, coordinating as needed with other Stanford University units;
  • Implements approved communications plans with staff in the Stanford Libraries External Relations Office and with others in the Stanford Libraries’ staff; coordinates social media and networking programs undertaken as part of the strategic external relations program of Stanford Libraries.
  • Develops strategies and tactics for fundraising and donor development for the approval of the University Librarian (donations to Stanford Libraries may take the form of items for Stanford’s collections, technology for support systems, funds for endowments, research and operational projects, as well as expendable funds); assets may come from individual and family donors, corporate donors, government agencies, and private foundations, all of whom/which will be key contacts for the AUL; in developing fundraising plans, the strategies and their resulting tactics are guided by Stanford regulations and larger fund raising programs, including the Office of Sponsored Research and the Office of Development;
  • Implements resource acquisition plans and tactics in coordination with others in Stanford Libraries utilizing staff in the SUL Office of External Relations as appropriate, members of the Libraries Executive Group, members of the Asilomar Group (middle management group); maintaining direct and on-going involvement with individual donors and foundations.
  • Represents Stanford Libraries to the press, often acting as spokesperson for the Stanford Libraries and particularly for the University Librarian.
  • Serves as a member of the Libraries Executive Group of Stanford Libraries, offering advice and counsel on the full range of issues coordinating the programs of the Office of External Relations on an on-going basis, often working with individual members of the LEG as well as actively participating in weekly meetings of the senior leadership team.
  • Writes under his/her own name and in the name of the University Librarian on issues arising for public and private consumption.
  • Oversees, directs, and coordinates the work of the four professional staff and the occasional casual staff or contract professionals working for the Office of External Relations, including devising, organizing, and operating various donor and public events.
  • Cultivates and communicates regularly with key donors and donors prospects;
  • Oversees and participates in the development of formal and informal publications to Stanford Libraries’ staff, the Stanford campus, the donor community, and friends of the Stanford Libraries; communications may include web publications as well as annual reports, among others.
  • Participates as Stanford’s representative to the External Relations working group of the Ivy Plus Confederation and similar professional groups in the broad library global community.
  • As a member of the LEG, performs other duties as assigned.


* - Other duties may also be assigned  The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.




Education & Experience:


  • Undergraduate degree in relevant subject required; master’s degree in information science or library science OR the equivalent in experience required, with an additional master’s degree or PhD desired;
  • Demonstrated success in a research library or other not-for-profit organization for a period of five years or more.
  • Experience and/or education in effective communication tactics and strategy; experience in strategic communications program development; excellent command of written and spoken English.
  • Experience and/or education in effective marketing tactics and strategy; experience in strategic marketing program development.
  • Experience in building deep, productive relationships with stakeholders at all levels of the Libraries’ organization.
  • Demonstrated success in communication of and advocating for a research library’s or similar not for profit organizations’ needs and aspirations.
  • Successful management of staff in an external relations unit in one or more research libraries or relevant not-for-profit organizations.
  • Strong work ethic.
  • Willingness to travel domestically and possibly internationally.
  • Successful experience raising money and other assets, communicating and socializing with donors and cultivating prospective donors.
  • Knowledge of presentation applications.
  • Willingness and ability to represent SUL effectively and the University.
  • Demonstrated success in coordination of effort with other teams in a larger organization.
  • Demonstrated success in innovation and perception of possible innovations in external relations to adopt/adapt.
  • Successful experience dealing with media organizations and representatives thereof.
  • Experience managing events similar to small and medium size conferences, friends of the Library (or similar not-for-profit organization) events; book launches or similar celebrations, exhibit openings, staff recognition events and staff social events.
  • Willingness and ability to travel domestically in pursuit of objectives.


Knowledge, Skills and Abilities Required:


The successful candidate will have more than 5 years of experience leading a unit that relies on strong collaboration and coordination across multiple teams in one or more institutions similar to the Stanford Libraries; and has:


  • a demonstrated ability to enhance community engagement and strengthen the visibility, purpose, and case for support for a constantly evolving organization;
  • experience as a successful fundraiser with a track record of acquiring major gifts and inspiring fundraising partners.
  • a creative storytelling capacity that understands that the audience is everything, crafting strategies individual presentations for particular audiences and leveraging challenges/platforms to tell compelling stories/proposals of impact;
  • an ability to synthesize complex information into a clear compelling narrative that speak to donors;
  • a demonstrated ability to plan and operate strategically, building public support, strengthening infrastructure, and inspiring staff;
  • excellent oral and written communication/presentation skills;
  • knowledge of social media trends and platforms with an ability to drive forward a strategy that resonates effectively with designated audiences; a practice of maintaining this knowledge as channels and media evolve.
  • demonstrated adaptability and pivoting quickly to meet ever changing needs of the Libraries.
  • a deep understanding of the value of racial equity as an organizational operating principle and is committed to continued learning on issues related to race, equity, diversity, and belonging;
  • enthusiasm to be a champion of student engagement who can mobilize strategic and meaningful outreach across campus and student groups to engage with library spaces, services, resources & staff.

Physical Requirements:

  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Working Conditions:


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


Work Standards:


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, .


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $146,000 to $187,000 per annum.  Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Why Stanford is for You:


Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:


  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.


To Apply:  Interested persons should complete an application, resume, and cover letter to .