Assistant Director, Data Mgmt, Analysis, Content

at Yale University (view profile)
Published February 13, 2023
Location New Haven, CT
Category Academic  
Job Type Full-time  
Apply Here
Minimum Compensation in Local Currency $75,000
Maximum Compensation in Local Currency $110,000
Hourly or Salary? Salary


Assistant Director, Data Mgmt, Analysis, Content


University Job Title: Assistant Director, Data Mgmt, Analysis, Content


Bargaining Unit: None - Not included in the union (Yale Union Group)


Time Type: Full time


Duration Type: Regular


Compensation Grade: Administration & Operations


Wage Ranges: Click to see our Wage Ranges


Work Location: University Library System


Worksite Address: 344 Winchester Avenue

New Haven, CT 06511


Work Week: Standard (M-F equal number of hours per day)


Searchable Job Family: Library


Total # of Hours to be Works: 37.5


Position Focus:


The Beinecke Rare Book and Manuscript Library at Yale University seeks a highly collaborative and inclusive manager for the newly created position of Assistant Director for Data Management, Analysis, and Content (DMAC). The Assistant Director, reporting to the Director of Special Collections Technical Services (SCTS), will provide vision, leadership, and strategic direction for the unit. DMAC provides a comprehensive, cross-collection, and service-centered approach to enabling and enhancing the discovery of Yale Library's special collection resources through metadata activities and services, born-digital material stewardship, data analysis, and special collection systems and tool management. The work of the unit necessitates a high level of collaboration with colleagues across Yale University Library, as well as broader communities building and sustaining data standards, description, born-digital stewardship, and management tools for special collections.


The Assistant Director provides vision, strategy, and policy for SCTS and Yale Special Collections data and data management systems; leads all operational aspects of the DMAC unit, including coordinating library-wide special collections metadata policies in support of collection management, discovery and access; defining metadata strategies and best practices, and implementing metadata creation, transformation, remediation, and maintenance workflows; ensures that policies and practices are in alignment with Yale University Library Technical Services and the Library's metadata guidance structure and enterprise systems; supports the development, implementation, assessment, and maintenance of policies, practices, and training related to born-digital material stewardship; serves as product owner of Yale's ArchivesSpace.


Assistant Director participates in recruitment, managing, training, developing, and directly supervising Unit staff; plans, manages, and assesses process and workflow change; fosters a team approach to the work; and establishes metrics, tracks progress, and regularly reports on the Unit's work.


The Assistant Director manages projects and participates in University Library committees and task forces, especially as these relate to the needs of special collections at Yale; and participates in regional, national, and international professional activities-both to contribute to the profession and to grow individually as a professional librarian.


As part of the Special Collections Technical Services leadership team, the Assistant Director participates in the development and implementation of department- and library-wide goals and initiatives; contributes to the establishment and implementation of frameworks for responsible stewardship; develops leadership and management skills in support of growing organizational development and health; and contributes to the development of an organizational culture that promotes inclusion, collaboration, transparency, continuous learning, and productivity.


This position will be assigned a rank of Librarian 3 or Librarian 4. Librarian ranking information can be found at


Essential Duties:


  1. Under the general direction of the Director for Special Collections Technical Services, manages all aspects of special collections metadata related to collections management, discovery, and access. 2. Provides leadership, vision, and administrative management for the unit.3. Sets annual goals, strategies, metrics, productivity targets, policies, procedures, and priorities for the unit.4. Develops and leads multiple projects while meeting deadlines. 5. Manages staff including hiring, evaluation, training, setting priorities, and staff development.6. Develops strong and supportive teams in collaboration with other departmental managers. 7. Plans for budget in collaboration with Special Collection Technical Services Leadership Team. Manages budget.8. Collaborates with Digital Special Collections Access; Preservation and Conservation Services; YUL Technical Services; and other Library departments to ensure department products and services meet collection and staff needs. 9. Promotes the use of current and emerging technologies.10. Works independently with varied user groups in a complex organization, and functions collaboratively in a team environment.11. Serves on Library and University committees.12. Participates in professional activities outside of Yale and monitors developments and best practices elsewhere to encourage innovation and ensure the excellence of the Library.


Required Education and Experience:


Master’s degree from an ALA-accredited library school or equivalent accredited degree and a minimum of 5 years of professional experience as a librarian or archivist. Demonstrated experience with special collections metadata management, born-digital material stewardship may be substituted for formal training. Demonstrated experience with library and archival systems used to manage and describe special collections materials. Demonstrated experience with standards and best practices related to special collections metadata, born-digital material stewardship, and/or systems that support special collections data and management. Demonstrated experience in metadata policy formation, strategy and best practice definition, and metadata creation, transformation, remediation, and maintenance. Experience in the creative integration of automated and manual technical services processes. Demonstrated experience with planning for and managing complex projects and workflow assessment. Experience utilizing and tailoring communication-- oral, written, and interpersonal skills--to work effectively and collaboratively with various stakeholders.


Required Skill/Ability 1:


Demonstrated ability to provide leadership and direction in a research library or similar institution.


Required Skill/Ability 2:


Ability to manage, lead, and direct staff in accomplishing both individual and collective goals. Ability to train staff at all levels. Ability to prioritize effectively among competing demands. Ability to solve problems collaboratively and creatively.


Required Skill/Ability 3:


Demonstrated excellent customer service skills, flexibility and a strong commitment to innovation, creativity and excellence.


Required Skill/Ability 4:


Demonstrated ability to collaborate and build consensus. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and foster teamwork among others.


Required Skill/Ability 5:


Ability to promote and engage in Yale University Library’s staff values of access, diversity, and creativity.


Preferred Education, Experience and Skills:


Experience with budget planning and funds management. Experience managing a unionized workforce.


Drug Screen: No


Health Screening: No


Background Check Requirements:


All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.


COVID-19 Vaccine Requirement:


Thank you for your interest in employment at Yale University. Please also note that the university has a for all students, staff & faculty which is described in the As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.


Posting Disclaimer:


The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.


To apply, visit


Yale is a tobacco-free campus.


Copyright ©2022 Inc. All rights reserved.