Administrative Librarian

at Library of Congress (view profile)
Location Washington, District of Columbia
Date Posted September 27, 2018
Category Public or Governmental
Job Type Full-time
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Announcement Number:             VAR000495

Hiring Agency:                             LIBRARY OF CONGRESS

Position Title:                               ADMINISTRATIVE LIBRARIAN (Associate Librarian for Library Services)

Open Period:                               06/20/2018 - 11/23/2018

Series/Grade:                             SL - 1410 00

Salary:                                         (USD) $126,148 - (USD) $189,600

Promotion Potential:                   SL-00

Promotion Potential Explanation:         There is no promotional potential for this position.

Duty Location(s):           1 Vacancy in Washington, DC, US

For More Info:

Customer Service Center


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Open and Closing dates:       6/20/2018 to 11/23/2018

Service:                                     Excepted

Pay Scale & Grade:                SL 00

Salary:                                       $126,148 to $189,600 per year

Appointment Type:               Permanent Position

Work Schedule:                       Full-time -- Flexitime


1 Vacancy in the following location:       Washington, DC

Relocation expenses reimbursed:           YES, Relocation Expenses will be paid

Telework Eligible:                                         NO




This is an open continuous vacancy announcement. Applicants may submit or update their application before the announcement closes. Applicants will be referred after each cutoff date. The announcement may close earlier than the last cut-off date or at the request of the selecting official or after the job is filled. Learn more about this agency


The cutoff for receipt of applications under this announcement will be 11:59 p.m. e.s.t. on the following dates: July 20, 2018, August 20, 2018, September 20, 2018, October 22, 2018, and November 23, 2018.***


The Associate Librarian for Library Services is responsible for directing the acquisition, organization, and preservation of the Library's universal collection of materials; for ensuring the quality of the collections and for providing rapid and effective access to them, serving as the leader in maintaining and securing the Library's universal collection of materials in all formats and media; for directing the provision of service to the Congress, libraries, scholars, the productive private sector, the educational community, other government agencies, and the general public.


The incumbent manages the Library Services service unit of the Library, exercising final responsibility for budget, personnel management, policy administration, and overall operational effectiveness. The Associate Librarian for Library Services participates in the overall management of the Library through membership on the Library's Executive Committee (EC), the top policy-making body.

The Associate Librarian for Library Services has overall responsibility, as well as delegated authority, for the oversight and administration of an entire service unit. Is primarily responsible for the direction and management of large-scale operations to efficiently and effectively achieve specified goals and objectives. Evaluates current and proposed programs and operations. Initiates, modifies, recommends, or discontinues such actions as appropriate.


The incumbent also serves, as a collateral duty, as Executive Agent for Collections Security. In this capacity, he/she is responsible to the Librarian, the Principal Deputy Librarian, the Deputy Librarian for the Collections and Services Group, and the Executive Committee for assuring that collections security is a core program of the Library, its managers, and staff. To accomplish this responsibility, the Executive Agent exercises agency-wide authority to oversee all collections security activities and programs, including the Director of the Office of Security and Emergency Preparedness with respect to his/her collections security responsibilities, the Chief Information Officer with respect to his/her digital collections security responsibilities, and the Collections Security Oversight Committee (CSOC).


Directs the processing and cataloging of materials acquired for the Library's collections. Facilitates and reinforces the Library's continuous improvement in metadata creation processes, procedures and systems, while ensuring that the Library meets its arrearage reduction goals.


Directs the preservation and conservation of the Library's collections, establishing priorities for the preservation of items based on their importance to the Congress and the nation. Explores new technologies for preservation, works to establish international standards for these technologies, and participates in national and international preservation efforts. Directs the provision of a variety of film and photo-reproductive products and services based on the Library's collections.


Provides advice and counsel to staff members and subordinate managers related to work and policy matters.


Establishes and maintains effective working relationships with various high-level individuals, including Members of Congress and their staff, other legislative and executive agencies, executives of major corporations, and distinguished members of the public. Establishes and maintains close and cooperative working relationships with professional peers internationally, Library or service unit management and officials, government agencies, and other institutions with related interests, in order to advance the programs and objectives of the Library.

Travel Required

Occasional travel - Incumbent may be required to travel for business purposes.

Supervisory status           Yes

Promotion Potential         00 - There is no promotional potential for this position.


Conditions of Employment

  1. See requirements listed below under Qualifications Required.

Your resume is important to this application process. It will be reviewed to determine whether you possess the qualifications referenced above. All applicants are required to submit a resume that provides specific information (to include accomplishments, work experience and education/training) that clearly describes what you would bring to the position. The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core

Competencies click the following link:


The competencies below are required for this position. Those marked with a double asterisk (**) are considered the most critical competencies for this position.


A candidate's resume must show a proven record of accomplishment that clearly demonstrates he or she has:



(1) Ability to provide program oversight and administrative management of agency programs and operations**: The successful candidate has the ability to provide a wide range of managerial, analytical, technical, and advisory functions related to the administrative programs within the division. These include: 1) providing oversight for human resources, including setting performance expectations, 2) overseeing and guiding short- and long-term strategic planning initiatives, 3) ensuring the effective interaction and integration of processes to effectively accomplish strategic and organizational goals, 4) delegating and managing financial operations, 5) providing operational services in support of workforce planning goals, 6) providing advice, counsel and training to staff, and 7) developing policies and guidelines affecting agency programs.


(2) Ability to perform human resources management functions**: The successful candidate has the ability to carry out established human resources management functions and practices including: keeping employees informed of significant aspects of personnel management and the following: 1) interviewing and hiring staff; 2) providing regular and corrective feedback and coaching; 3) evaluating work performance; 4) encouraging active staff participation; 5) giving advice and instruction; 6) recommending performance standards and ratings; 7) identifying training opportunities; 8) managing staff time and attendance, and approving leave; 9) reviewing and approving disciplinary actions; and 10) resolving informal complaints.


(3) Ability to direct the acquisitions, organization, and preservation of library collection of materials**: The successful candidate has the ability to direct the acquisitions, organization and preservation of materials by ensuring collections are developed to serve its constituents and that those constituents are provided the best possible bibliographic, research and referral services. This includes, 1) collaborating with variety of individual to build and select collections for an organization, 2) managing the acquisitions for collections; 3) fostering scholarly research in the library collections, 4) creating programs to share collections with individuals, 5) developing and implementing collections security plans, and 6) assuring the security of the collections.


(4) Ability to identify and analyze operational problems and develop solutions: The successful candidate has the ability to anticipate, analyze, develop, and plan the strategies necessary to coordinate and solve operational issues, complaints and grievances. This includes logically examining, analyzing, interpreting, and synthesizing information from different sources; generating and evaluating reasonable alternative solutions and the implications, consequences, and benefits of choosing each alternative; selecting the most promising alternative or course of action; and committing to action even in uncertain situations.


(5) Ability to communicate in writing: The successful candidate has the ability to communicate complex and specialized issues in writing through 1) policies and procedures, 2) strategic planning and forecasting documents, 3) performance management documents, 4) program proposals, 5) analysis/reports, 6) project plans, 7) budget documentation, 8) annual reports, 9) statements of work, and 10) policies and guidelines. This includes targeting the amount, form, depth and level of detail, and content of the information to the needs of the receiver/audience.


(6) Ability to communicate effectively other than in writing: The successful candidate has the ability to effectively express ideas and recommendations other than in writing in various settings to peers, staff, managers, supervisors, and external audiences to both provide and seek information. This includes actively listening to or understanding communicated information and answering questions thoughtfully and completely.


Education Requirements

  1. Completion of 1 full academic year of graduate study in library science in an accredited college or university, in addition to completion of all work required for a bachelor's degree.


  1. A total of at least 5 years of a combination of college-level education, training, and experience. To qualify on this basis, the applicant must establish conclusively that the education, training, and experience provided a knowledge and understanding of the theories, principles, and techniques of professional librarianship; a knowledge of literature resources; and the knowledge and abilities essential for providing effective library and information services.

Candidates with an MLS, MIS, MLIS, MSLS, or equivalent degree are encouraged to apply.

You must provide a legible copy of your college transcripts at the time you submit your application. Please attach your transcripts to your online application. Failure to submit the required documentation at the time of application will eliminate you from further consideration. Official documents will be required if selected.

Additional information

All initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, all newly appointed Senior Level executives, from outside the Library as well as from within, must serve a one year probationary period in accordance with the Library of Congress Regulations (LCRs) 2017.2-1, Senior Level Executive System.


The position description number for this position is 374285.


This position is located in the Office of the Library, Library Collections and Service Group, Library Services.


The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

This is a supervisory, non-bargaining unit position.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.


Applicants must submit a complete application package that is received by the closing date of this announcement.


This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify The decision on granting reasonable accommodation will be on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.


The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.


The selected applicant will be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, the Ethics in Government Act of 1978.


Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.


For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress will evaluate applicants using the information provided in your resume. Reviews are intended to explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection. For Senior Level positions, applicants do not need to respond to specific competency questions but will be requested to answer one question related to how they became aware of this job opportunity.


To preview questions please click here.

Background checks and security clearance

Security clearance           Top Secret

Drug test required           No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How to Apply

Please carefully follow all instructions under the How to Apply tab to ensure that you are considered for the position.


Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.


Step 2: Review the Job Announcement. We recommend you go to the Qualifications and Evaluations section of the job announcement to review the qualifications listed to ensure that your resume reflects your accomplishments in those areas.


Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.


Step 4: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact, no later than 4:30pm EST of the Closing Date.

Agency contact information

Customer Service Center

Phone         202-707-5627

Fax               000-000-0000




101 Independence Ave. SE


Washington, District of Columbia 20540

United States

Learn more about this agency

Next steps

Please review our evaluation process under Qualifications and Evaluations. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

o          An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

o          An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

o          An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

Only registered members can apply for jobs.