Librarian and Coordinator for Copyright and Open Licensing

at Vancouver Island University (view profile)
Location Nanaimo, Canada
Date Posted October 21, 2019
Category Academic
Job Type Full-time
Apply Here
Twitter Handle


Work where you matter.

Ideally situated on Mid-Vancouver Island with spectacular views of the coastal mountains, Vancouver Island University is a comprehensive teaching university with approximately 15,000 students across four campuses. VIU proudly fosters student success, strong community connections and international collaborations by providing access to a wide range of programs, from academic undergraduate and master’s to industry-responsive trades and vocational training. VIU is particularly proud of its role in Aboriginal education and is dedicated to advancing student success in this area.

Consider joining our University community, where you will work with supportive colleagues within an encouraging environment and be provided with tools and training that inspire and promote learning. All while you enjoy the pace and quality of life on beautiful Vancouver Island. We are currently accepting applications for the permanent, full-time role, Librarian and Coordinator for Copyright and Open Licensing.


Vancouver Island University (VIU) Library is known as a leader for consistently identifying, leveraging, and advancing strategic regional, national, and international collaborations, for both institutional and collective benefit. The library continues to transform, along with VIU, in response to the communities we serve. We are proud of our reputation and are committed to continual improvement. VIU Library upholds the VIU Indigenous Commitment by striving to acknowledge and better understand library relationships to Indigenous knowledges.


Working under the general direction of the University Librarian, the Librarian and Coordinator for Copyright and Open Licensing will develop, implement and steward a copyright and open licensing education framework for the VIU community (faculty, staff and students in all VIU locations and departments). The Coordinator will work in close collaboration with librarian faculty, decanal areas, university and cohort stakeholders and partners, internal and external to VIU. The coordinator will monitor developments in the regulatory environment, and provide strategy, advice, and develop and deliver policy, educational content and compliance methodologies appropriate for the institution and its community.


The Coordinator will serve as a resource to the VIU community on matters of copyright and intellectual property law and practice. The Coordinator will participate in a wide range of activities, including faculty and student support; institutional, faculty and departmental committee meetings and other initiatives; delivery of instruction; participation in select grant-funded or collaborative projects; faculty, staff and student orientation programs, and; professional activities in keeping with their discipline in and outside the institution. The Coordinator engages with, and draws from, professional and collegial networks to shape their practice.


The Copyright Coordinator:

  • Establishes and maintains a Copyright Office within VIU's Library Administration portfolio.
  • Manages communications with rights holders related to specific copyright transactions; record permissions and maintains files.
  • Maintains University copyright licensing agreements, including negotiation, renewal, and reporting as required.
  • Prepares information materials on copyright for distribution.
  • Develops and maintains effective stakeholder engagement in the ongoing development and review of the university copyright education framework.
  • Identifies the need for expert legal opinion.
  • Advises on cost-effective and efficient use of copyright materials including open access licensing alternatives and copyright free materials.
  • Within Library Administration, the Coordinator will advise and proactively provide copyright expertise with respect to digitization initiatives, Special Collection and Archives, licensed content, scholarly communications, publishing, preservation, Open Access, and open licensing.


Required Qualifications:

  • Master of Library/Information Science, or equivalent, from an ALA-accredited institution AND formal education or a demonstrated background in Canadian copyright law, and 5 or more years of corporate/institutional experience working with copyright and information rights management. A combination of education and experience may be considered.
  • Demonstrated knowledge of the copyright regulatory environment, specifically as pertains to Higher Education Institutions and Special Purpose Teaching Universities.
  • Awareness of current progressive practices in copyright management.
  • Demonstrated organizational and planning skills. Problem-solving experience in a collaborative environment.
  • Proven client-focused approach to public service. Demonstrated excellence in oral and written communication, across a variety of stakeholder groups, and employing a variety of modes.
  • Demonstrated confidence with technology, and familiarity with tools commonly used in the university environment.
  • Demonstrated success in working with adult learners in a diverse and dynamic environment.
  • Experience and ability to plan and deliver in-person and online instructional sessions.
  • Strong management and organizational skills.
  • Strong analytical and problem-solving skills together with an ability to apply principles to factual situations and develop innovative solutions.
  • Demonstrated ability to effectively articulate and communicate complex legal and policy concepts to non-specialist audiences.
  • Abilities to work independently and also collaboratively in a team environment are essential.


View the full position profile and apply online by the close date of November 13.


All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. VIU embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.